What should buyers know first?
A pre-shipment inspection checks finished goods, quantity, workmanship, function, packaging and marks against the approved specification before release. The result should state the sampling scope, defects, exceptions and buyer decision clearly.
For: Importers who need documented release evidence before goods leave the supplier.
Key planning facts
- Typical timing
- When goods are substantially complete and packed
- Reference
- Purchase order, approved sample, inspection checklist and packaging standard
- Limitation
- Sampling does not inspect every unit
What to take into the project
- Define critical, major and minor defects first.
- Include packaging and quantity in the scope.
- Keep payment and shipment decisions with the buyer.
Prepare an inspectable order
Confirm finished quantity, location, packing status and correct specification before the visit.
Sample and test to scope
Record selection method, units checked, measurements, function checks and defects with clear evidence.
Make a release decision
Review findings against agreed limits, then approve, hold, rework or reinspect through a named owner.
Frequently asked questions
What is AQL?
It is a statistical sampling approach; the plan and acceptance limits must be chosen for the product and risk.
Can inspection confirm legal compliance?
No. Visual and functional checks do not replace required certification or laboratory testing.
Who decides whether goods ship?
The buyer or named release authority should make the commercial decision using the report and contract.
Official sources
U.S. Customs and Border Protection: Importing into the United StatesU.S. International Trade Commission: HTS searchInternational Trade Centre: Trade Map and market resourcesContinue planning
Change log
2026-08-27 Guide reviewed against current procurement workflow and linked sources.
Regulatory, safety, tax and contract decisions require confirmation from the responsible authority or qualified adviser.